GDPR Data Protection Policy

Compass Motorcycle Excellence
Website: www.compass.me.uk
Effective date: 17 September 2026

1. Introduction

Compass Motorcycle Excellence is committed to protecting personal information and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy explains how we manage, protect and process personal information collected as part of our motorcycle rider training business.

2. Data Protection Principles

We will ensure that personal information is:

  • Processed lawfully, fairly and transparently.

  • Collected for specified, explicit and legitimate purposes.

  • Adequate, relevant and limited to what is necessary.

  • Accurate and kept up to date where appropriate.

  • Kept only for as long as necessary.

  • Processed securely and protected against unauthorised access, loss, damage or disclosure.

3. Personal Information We Hold

Depending on the nature of your interaction with Compass Motorcycle Excellence, we may hold information such as your name, contact details and information necessary to administer motorcycle rider training.

Information may be recorded on paper records held in secure files and electronically on computers and secure data-storage systems.

We will only collect information that is reasonably necessary for our legitimate business purposes or where another lawful basis for processing applies.

4. Lawful Processing

We will identify an appropriate lawful basis before processing personal information. This may include:

  • Performing a contract or taking steps at your request before entering into a contract.

  • Complying with a legal obligation.

  • Our legitimate interests in operating our motorcycle rider training business.

  • Consent, where consent is required and is the appropriate lawful basis.

Where consent is used, it may be withdrawn at any time.

5. Security of Personal Information

Compass Motorcycle Excellence takes reasonable technical and organisational measures to protect personal information.

Paper records will be kept in secure files with access restricted appropriately. Electronic information will be protected using suitable security measures, including access controls and appropriate computer and data-storage security.

Personal information will not knowingly be disclosed to unauthorised individuals.

6. Data Retention

Names and contact details will normally be retained for two years following the last relevant contact, training or business transaction.

Information may be retained for longer where there is a legal, insurance, accounting or other legitimate requirement to do so, including where information is required for the establishment, exercise or defence of legal claims.

When information is no longer required, it will be securely destroyed or permanently deleted where appropriate.

7. Data Breaches

If Compass Motorcycle Excellence becomes aware of a personal data breach, we will assess the incident and take appropriate action in accordance with UK GDPR requirements.

Where legally required, a report will be made to the Information Commissioner's Office (ICO) and affected individuals will be informed where appropriate.

8. Data Subject Rights

Individuals have rights under UK data protection legislation, including rights relating to access, correction, erasure, restriction of processing, objection and data portability, where applicable.

Requests relating to personal information should be made to Compass Motorcycle Excellence using the contact details published on www.compass.me.uk.

9. Staff and Access to Information

Anyone authorised to access personal information for Compass Motorcycle Excellence will be expected to respect its confidentiality and handle information in accordance with this policy and applicable data protection requirements.

10. Third Parties

Personal information will not be sold or rented to third parties.

Information may be disclosed where necessary to provide services, meet legal or regulatory requirements, comply with insurance or professional obligations, or where another lawful basis permits or requires disclosure.

11. Policy Review

This policy will be reviewed periodically and whenever there are significant changes to legislation, guidance, technology or the way Compass Motorcycle Excellence processes personal information.

The current version will be made available through www.compass.me.uk.

Compass Motorcycle Excellence is committed to protecting personal information and maintaining appropriate standards of privacy, confidentiality and data security.

Compass ME Instructor